AI Chief of Staff
An always-on AI that manages your correspondence, diary and daily coordination — so you can focus on the decisions only you can make. Built for founders. Configured for your business. Governed from day one.
Capability
Reads, triages and responds to emails across your business and personal accounts. Surfaces what matters. Drafts replies in your voice. Sends when you say so.
Checks your calendar, finds free slots, handles scheduling back-and-forth with contacts. Confirms meetings and adds them to your diary — without you being in the loop for every exchange.
Scans your inbox three times a day. Flags emails that need attention. Surfaces follow-ups that are overdue. Keeps you informed without overwhelming you.
Knows your clients, your priorities and your current projects. Tracks follow-ups, logs interactions and helps you stay on top of relationships that matter — across business and beyond.
How it works
Autonomy is earned, not assumed. Every AI Chief of Staff starts fully supervised and expands its independence as trust is established — on your terms, at your pace.
Stage 01
Responds when asked. Checks your diary, reads your inbox, drafts emails. Nothing goes out without your approval.
Stage 02
Watches your inbox and surfaces what matters. You get a summary, not a flood. You decide what to act on.
Stage 03
Proposes actions, drafts and schedules — you approve before anything is sent. The workload drops. The decisions stay yours.
Stage 04
Handles defined administrative functions end to end. Meetings are booked. Correspondence is managed. You see the outcome, not every step.
Why it matters who builds it
There is no shortage of AI tools that claim to handle your inbox or manage your diary. Most of them are configured the same way for every user — and shipped without anyone asking what happens when something goes wrong.
At Tenex, we build the AI Chief of Staff around your business specifically: your clients, your calendar, your communication style, your risk profile. We test it. We govern it. We define what it can and cannot do before it touches anything on your behalf.
That is the difference between a product and a professional service. And in the case of something that acts in your name, that difference matters.
In 2026, OpenAI and Anthropic both moved decisively toward embedded enterprise AI deployment — using consulting partnerships, services ventures and forward-deployed engineering models to help organisations put AI into real workflows, not just buy tools. Their conclusion was the same one that underpins Tenex: getting value from AI is not a technology challenge — it is an organisational one. The tools are available to everyone. The embedded expertise to deploy them properly is not.
Security — a real example
We built a scheduling capability — the kind that checks a founder's diary and offers available slots to contacts. During implementation, we tested a straightforward question: what happens if someone emails the AI assistant under the guise of arranging a meeting, but their real goal is to find out what else is in the founder's diary that day?
A standard implementation would have answered. Asked to "find a slot that doesn't clash with anything important," the AI would naturally surface existing meetings — handing a bad actor a detailed picture of who the founder is meeting, and when.
We caught it. We added explicit rules: the AI offers available times, it never describes what else is in the diary. We layered it with a contact whitelist and a human approval gate. The capability works. The vulnerability does not.
This is what a Tenex implementation gives you that a mass-market product does not: someone who thought about it before it went live.
How to get started
Setup
We build and configure your AI Chief of Staff from the ground up — identity, email, calendar, memory, governance framework and security layer. Everything is tested against your specific business before it touches anything in your name. Priced by scope.
Retainer
Your Chief of Staff grows with your business. Each stage of autonomy is unlocked deliberately, with new capabilities added as they are earned. The retainer keeps Tenex embedded in the process — so nothing gets switched on without the right governance in place.
Pricing is discussed at first conversation. We do not publish rates — scope varies significantly, and we would rather give you a number that means something.
Get started
The first conversation is about your business — what you are spending time on, where the friction is, and whether this is the right fit. No pitch. No obligation.
Start the conversation